BRK3103: Evolving Distribution Lists with Office 365 Groups

[Speaker: Alfons Staerk, Maithili Dandige] Distribution Lists (DL) are the leading way users share information with a set of people today. Office 365 Groups provide a way to improve that experience. Join this session to learn how users will benefit from the switch and the best practices when evolving your DLs. Leave the session with the info you need to make the transition from a DL to Office 365 Groups seamless for your users.

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BRK3103: Evolving Distribution Lists with Office 365 Groups

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[Speaker: Alfons Staerk, Maithili Dandige] Distribution Lists (DL) are the leading way users share information with a set of people today. Office 365 Groups provide a way to improve that experience. Join this session to learn how users will benefit from the switch and the best practices when evolving your DLs. Leave the session with the info you need to make the transition from a DL to Office 365 Groups seamless for your users.
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Slide Content
  1. Evolving Distribution Lists with Office 365 Groups

    Slide 1 - Evolving Distribution Lists with Office 365 Groups

    • Maithili Dandige | Principal PM Manager| @maithilidandige
    • Alfons Staerk | Principal PM Manager | @AlfonsStaerk
    • #MSIgnite #IamMEC
    • BRK3103
  2. GROUPS END USER EXPERIENCE

    Slide 2 - GROUPS END USER EXPERIENCE

    • IT ADMIN MANAGEMENT AND CONTROLS
    • NEXT STEPS
    • Evolving Distribution Lists with Groups
  3. Slide 3

    • PEOPLE CENTRIC COMPLIANCE
    • PERSONALIZED INSIGHT
    • MODERN
    • COLLABORATION
    • THE MODERN WORKPLACE
  4. Slide 4

    • Introducing Office 365 Groups
    • Brings together people, information, and apps across Office 365, to enable better communication and collaboration.
  5. Groups building blocks

    Slide 5 - Groups building blocks

    • Azure
    • Active Directory
    • Apps
    • Skype
    • Outlook
    • OneDrive
    • Calendar
    • OneNote
    • Yammer
    • Dynamics CRM
    • Delve
    • Office 365 Groups
  6. Top 10 reasons why IW’s should choose Groups over DL’s

    Slide 6 - Top 10 reasons why IW’s should choose Groups over DL’s

  7. Appear alongside your Inbox & require no context switching. Make them favorites and access them offline.

    Slide 7 - Appear alongside your Inbox & require no context switching. Make them favorites and access them offline.

    • Addressable in emails just like DL’s but provide a better down-level experience
    • Allows you to focus & immerse on a topic or project. Modern Reading experience helps you communicate @speed of social
    • Groups increase productivity – Enabling a richer and immersive experience, yet familiar in integrating with email & existing business workflows
    • 1
    • 2
    • 3
  8. Demo

    Slide 8 - Demo

    • User experience
  9. Get access to complete history and context.

    Slide 9 - Get access to complete history and context.

    • Find & discover new groups & joining them easily.
    • Form and create groups instantly and to work with your teams.
    • Groups allow you to self-organize, create dynamic teams & work as a network. Benefit from the collective wisdom of your team.
    • 4
    • 5
    • 6
  10. Demo

    Slide 10 - Demo

    • User experience
  11. Enable frictionless collaboration by accessing and sharing files from any conversation.  View all group files at a glance.

    Slide 11 - Enable frictionless collaboration by accessing and sharing files from any conversation. View all group files at a glance.

    • Meet milestone and goals by scheduling meetings on team calendar.
    • Make better & faster decisions with your team via Skype meetings.
    • Groups enable frictionless collaboration & sharing by integrating with O365. Empowers teams to accomplish goals and milestones!
    • 7
    • 8
    • 9
  12. Demo

    Slide 12 - Demo

    • User experience
  13. Slide 13

    • 10
    • GROUPS ACROSS ALL OUTLOOK DEVICES AND EXPERIENCES. ACCESS THEM FOR ANYWHERE…
  14. Slide 14

    • 10
    • GROUPS ACROSS ALL OUTLOOK DEVICES AND EXPERIENCES. ACCESS THEM FOR ANYWHERE…
  15. Groups architecture

    Slide 15 - Groups architecture

  16. One group system across Office 365

    Slide 16 - One group system across Office 365

    • One identity
    • Azure Active Directory (AAD) is the master for Group identity and membership across Office 365 (Exchange, SharePoint,…)
    • Federated resources
    • O365 services extend with their data. (E.g. conversations stored in Exchange mailbox & documents stored in OneDrive for a group)
    • Loose coupling
    • Services notify each other of changes to a group (e.g. creation, deletion, updates)
    • Using sync from AAD to EXODS, & SPODS they achieve reliability if they miss notifications
    • SharePoint
    • SPODS
    • Documents
    • OneNote
    • OneDrive for Business
    • Additional workloads
    • Workload scenarios
    • Workload resources
    • Local
    • directory
    • Exchange
    • Conversations
    • Calendar
    • Group Mailbox
    • EXODS
    • Identity
    • Resource URLs
    • Owners
    • Members
    • AAD
    • Group identity
  17. Outlook 16 client architecture

    Slide 17 - Outlook 16 client architecture

    • Local Storage
    • O365
    • Service.Contoso.com
    • Melissa@Contoso.com
    • Outlook 16
    • GST
    • (Group store)
    • OST
    • (personal store)
    • Group Mailbox
    • Group Mailbox
    • Exchange
    • Conversations
    • Calendar
    • Group Mailboxes
    • EXODS
    • User Mailbox
    • Joined Groups
    • Favorite Groups
    • Joined Groups
    • Favorite Groups
  18. What about hybrid?

    Slide 18 - What about hybrid?

  19. GAL

    Slide 19 - GAL

    • GAL
    • QR1plans
    • Group sync for hybrid tenantsMelissa creates group and invites Dan
    • O365
    • Service.Contoso.com
    • On-prem
    • Contoso.com
    • AAD
    • AD
    • EXO
    • EX
    • Melissa@Contoso.com
    • Dan@Contoso.com
    • QR1plans@Service.Contoso.com
    • Welcome
    • GAL
    • Local nickname cache
    • QR1plans@Service.Contoso.com
  20. Group sync for hybrid tenantsDan is autosubscribed

    Slide 20 - Group sync for hybrid tenantsDan is autosubscribed

    • O365
    • Service.Contoso.com
    • On-prem
    • Contoso.com
    • AAD
    • AD
    • EXO
    • EX
    • Melissa@Contoso.com
    • Dan@Contoso.com
    • QR1plans@Service.Contoso.com
    • ‘Agenda’
    • GAL
    • GAL
    • QR1plans
    • Post ‘Agenda’
    • ‘Hello’
    • Local nickname cache
    • QR1plans@Service.Contoso.com
  21. Group sync for hybrid tenantsDan sends email to the group

    Slide 21 - Group sync for hybrid tenantsDan sends email to the group

    • O365
    • Service.Contoso.com
    • On-prem
    • Contoso.com
    • AAD
    • AD
    • EXO
    • EX
    • Melissa@Contoso.com
    • Dan@Contoso.com
    • QR1plans@Service.Contoso.com
    • ‘RE: Agenda’
    • GAL
    • GAL
    • QR1plans
    • ‘RE: Hello’
    • Local nickname cache
    • QR1plans@Service.Contoso.com
  22. GAL

    Slide 22 - GAL

    • GAL
    • QR1plans
    • Group sync for hybrid tenantsAAD connect sync back O365 objects
    • O365
    • Service.Contoso.com
    • On-prem
    • Contoso.com
    • AAD
    • AD
    • EXO
    • EX
    • Melissa@Contoso.com
    • Dan@Contoso.com
    • QR1plans@Service.Contoso.com
    • GAL
    • QR1plans
    • DL object
    • Target: QR1plans@Service.Contoso.com
    • AAD Connect
  23. Moving from DLs to Groups

    Slide 23 - Moving from DLs to Groups

  24. Demo

    Slide 24 - Demo

    • IT admin controls
  25. Managing groups

    Slide 25 - Managing groups

    • Through admin UI
    • O365 admin center (not EAC)
    • AAD Admin Portal / AAD Access Panel
    • Scripted/automated
    • CRUD cmdlets:
    • *-UnifiedGroup to manage group
    • *-UnifiedGroupLinks to manage owners, members, subscribers
    • CSV export for group details
    • REST APIs
  26. IT controls

    Slide 26 - IT controls

    • Naming conventions
    • Set on display name during create/change
    • Blocked word list, pre-/post-fix based on AAD attributes or fixed text
    • Same policy for DL and groups
    • IT admins can override
    • Create scopes
    • Control groups create UI in OWA and OLK for certain or all users through OWA policy
    • Does not prevent users from using groups
    • IT can still create groups (managed scenarios)
  27. Demo

    Slide 27 - Demo

    • Moving from DLs to Groups
  28. Tools to move to groups

    Slide 28 - Tools to move to groups

    • End users scenarios
    • Member bulk add in Outlook
    • Hummingbird
    • Admin tools
    • Scripted: cmdlet export/import
  29. Roadmap

    Slide 29 - Roadmap

  30. Up next in 2015

    Slide 30 - Up next in 2015

    • End user scenarios
    • Outlook drag and drop
    • Expand DL membership in member dialog
    • External guests in groups
    • Mobile app for groups
    • IT admin scenarios
    • GAL change reporting
    • Lifecycle and auto-expiry
    • Dynamic Groups
    • eDiscovery and hold
  31. And much more!

    Slide 31 - And much more!

    • eDiscovery & legal hold
    • Data Loss Prevention
    • Soft-delete & restore
    • GAL activity monitoring
    • Expire inactive groups
    • Azure Active Directory Connect
    • Additional AAD improvements
    • ADMINISTRATION
    • Outlook 2016 & mobile app
    • Office Graph & Delve integration
    • Skype Meet now
    • Files & pages
    • Invite guest users
    • Dynamics CRM
    • Extensible to third party apps
    • EXPERIENCES
  32. Summary

    Slide 32 - Summary

  33. Groups provide a much better team communication and collaboration experience in Outlook and OWA

    Slide 33 - Groups provide a much better team communication and collaboration experience in Outlook and OWA

    • Groups maintain a solid down-level experience equivalent to the existing DL experience
    • While group management is delegated to end users, IT has the tools to maintain control
    • Organizations have tools to replace existing DLs with Office 365 Groups
    • Summary
  34. Office 365 Groups related content and resources

    Slide 34 - Office 365 Groups related content and resources

    • BREAKOUT SESSIONS
    • Session
    • Code
    • Time
    • Room
    • The rise of dynamic teams
    • BRK1106
    • Mon May 4, 1:30pm
    • S104
    • Identity and Access Management Everywhere
    • BRK3863
    • Mon May 4, 1:30pm
    • N427
    • Microsoft Office 365 Groups Overview and Roadmap
    • BRK2114
    • Tue May 5, 9:00am
    • S103
    • Office Delve and Office Graph Vision and Roadmap
    • BRK1105
    • Tue May 5, 10:45am
    • S102
    • Yammer Roadmap
    • BRK2103
    • Tue May 5, 1:30pm
    • S501
    • Microsoft Office 365 Groups Deep Dive
    • BRK3114
    • Tue May 5, 5:00pm
    • E253
    • Collaborate on Files and Information within Office 365 Groups
    • BRK2113
    • Wed May 6, 3:15pm
    • S100
    • Evolving Distribution Lists with Office 365 Groups
    • BRK3103
    • Wed May 6, 5:00pm
    • N426
    • How to Decide When to Use SharePoint and Yammer and Office 365 Groups and Outlook and Skype
    • BRK2102
    • Thu May 7, 1:30pm
    • S100
    • KEY RESOURCES
    • Documentation: http://aka.ms/O365g | Questions: http://aka.ms/O365ng | Office 365 unified API (PREVIEW)
    • Roadmap: http://roadmap.office.com | Feedback: http://aka.ms/O365uv | The rise of dynamic teams
    • Hummingbird: http://aka.ms/hummingbird | Drop by the Exchange and SharePoint booths!
    • Special announcement:
    • Focus Group: Office 365 Groups
    • Thursday 12:00 – 1:30 PM, Room N139
    • (buffet lunch will be served in the room)
    • http://aka.ms/groupsatignite
  35. Thank You!

    Slide 35 - Thank You!

    • Maithili Dandige | Principal PM Manager| @maithilidandige
    • Alfons Staerk | Principal PM Manager | @AlfonsStaerk