DDM Prototype Overview and Demonstration

Solution overview of DDM Application for Brockton Public Schools. DDM is District Determined Measures requirement of MA Dept. of Elementary and Secondary Education

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DDM Prototype Overview and Demonstration

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Solution overview of DDM Application for Brockton Public Schools. DDM is District Determined Measures requirement of MA Dept. of Elementary and Secondary Education
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  1. Requirements Gathering, Solution Ideation, and Prototyping

    Slide 1 - Requirements Gathering, Solution Ideation, and Prototyping

    • Author: Rob Curtin, Pip Learning Technologies
    • Recipient: Brockton Public Schools
    • Date: January 8, 2015
    • Version: 1.2
    • Stakeholders: Carrie Copp Sarah Richardson
    • Ethan Cancell
    • Bou Lim
    • Dan Vigeant
    • Document Information
    • District Determined Measures
  2. Critical Outcome: Identification of Solution Components

    Slide 2 - Critical Outcome: Identification of Solution Components

    • Critical outcome from the 1_8 meeting was
    • Comply with requirements of DDM
    • Embrace intention of improving educator impact
    • Use three (3) distinct repositories to comply and embrace
    • Loosely coupled design
    • Diverse needs of stakeholder population
    • Functionally distinct requirements
    • Optimize each repository to the needs of it’s intended stakeholder population
    • DDM Registry
    • DDM Evidence
    • Impact Rating
    • Primary Stakeholder: District Administration
    • Purpose: Manage DDMs definition across departments and academic years
    • Key Users: Department and Central Administrators
    • Function: Enter and Maintain DDMs by Acad. Year
    • Expected System: Access Database (newly created)
    • Primary Stakeholder: Individual Educator
    • Purpose: Support broad spectrum of needs
    • Key Users: Teachers, Specialists
    • Function: Capture Evidence of Student Progress aligned with department’s DDM definition
    • Expected System: Personal files (e.g. SS, OneNote)
    • Primary Stakeholder: DESE Reporting
    • Purpose: Store annual rating for each educator
    • Key Users: Educator Evaluators,
    • Function: Enter Annual Educator Rating
    • Expected System: Baseline Edge (custom field)
  3. DDM Solution Relationships and Information Flow

    Slide 3 - DDM Solution Relationships and Information Flow

    • +
    • http://azure.microsoft.com/en-us/support/trust-center/compliance/
    • General Comments
    • DDM Registry reflects and tracks district-wide adoption of DDMs over time
    • DDM Evidence Templates support spectrum of Departmental needs
    • Individual evidence files by educator support various work styles
    • All Templates and files stored in BPS O365: addressable, accessible, archived
    • Human Entry of DDM Rating for Educator preserves professional judgment
    • DDM Rating in Baseline Edge allows it to be considered during evaluations
    • DDM Registry
    • DESE Reporting
    • DDM Evidence
    • Impact Rating
    • Department Templates
    • Educator
    • Accepts DDM for each AY
    • Enters URL linking to Evidence
    • Educator Evaluators
    • Human Entry of High, Med, Low
    • Rating
    • EducatorEvidence Files
    • Reports created from Baseline Edge Data
    • Central Administration: Maintain Population of Departments, Educators, etc.
    • Run Reports
    • Department Administration: Enter and Maintain DDMs
    • Assign DDMs to Educators
    • Run Reports
    • ORIGINAL
    • Now out of Date
  4. District Determined Measures Definition and Resources from MA DESE

    Slide 4 - District Determined Measures Definition and Resources from MA DESE

    • +
    • http://azure.microsoft.com/en-us/support/trust-center/compliance/
    • District-Determined Measures
    • District-Determined Measures (DDMs) play a key role in the Commonwealth's new educator evaluation system. Selecting DDMs gives districts a long-sought opportunity to broaden the range of what knowledge and skills they assess and how they assess learning. Districts will be identifying or developing measures for assessing student learning for educators in all grades and subject areas, the results of which will lead to opportunities for robust conversations about student achievement, and ultimately improved educator practice and student learning.
    • http://www.doe.mass.edu/edeval/ddm/
  5. Year 1

    Slide 5 - Year 1

    • Year 2
    • Professional Judgment
    • Determining a Student Impact Rating
    • Once designations of high, moderate, or low impact have been established for at least two measures in each of at least two years (patterns and trends), the evaluator has enough information to determine the educator’s Student Impact Rating. Figure 2 illustrates the process by which an evaluator determines a Student Impact Rating. Professional judgment plays a key role in the determination of this rating.
    • Clarification of Requirement: http://www.doe.mass.edu/edeval/ddm/EducatorImpact.docx
  6. DDM Solution Relationships and Information Flow

    Slide 6 - DDM Solution Relationships and Information Flow

    • +
    • http://azure.microsoft.com/en-us/support/trust-center/compliance/
    • DDM Registry
    • Impact Rating
    • Educators
    • View assigned DDMs by Acad. Year
    • Enter URLs linking to Evidence File(s)
    • Educator Evaluators
    • Human entry of DDM Ratings
    • 2 DDM minimum per educator per AY
    • 2 year minimum of DDMs for SIR eligibility
    • DDM Evidence
    • Department Templates
    • EducatorEvidence Files
    • DESE Reporting
    • Central Administration: Maintain Population of Departments, Educators, etc.
    • Run Reports
    • Department Administration: Enter and Maintain DDMs
    • Assign DDMs to Educators
    • Assign Ratings for Each DDM
    • Educator Evaluators
    • Human Entry of SIR
    • High, Med, Low After 2 years of DDM Ratings
    • General Comments
    • DDM Registry is Access 2013 database application
    • Registry manages District DDM definitions
    • Registry manages DDM assignments and ratings
    • All Assignments are Acad. Year specific
    • DDM Evidence is O365 repository
    • Department defines template(s) and posts to S: Drive for Educators to use
    • Educator stores Individual Evidence file and posts to designated folder prior to evaluation
    • Educator Enters Link in DDM App to point to Evidence File(s)
    • S.I.R
  7. DDM Application in Access 2013

    Slide 7 - DDM Application in Access 2013

    • User Experience in Office 365 Deployed as SharePoint Application
    • Managed from Access 2013Database is SQL Server
  8. 5 Minute Demo: Front-End Experience

    Slide 8 - 5 Minute Demo: Front-End Experience

  9. Feedback Time – What was good?

    Slide 9 - Feedback Time – What was good?

  10. Feedback Time – What was not so good?

    Slide 10 - Feedback Time – What was not so good?

  11. Critical Outcome: Identification of Solution Components

    Slide 11 - Critical Outcome: Identification of Solution Components

    • Critical outcome from the 1_8 meeting was
    • Comply with requirements of DDM
    • Embrace intention of improving educator impact
    • Use three (3) distinct repositories to comply and embrace
    • Loosely coupled design
    • Diverse needs of stakeholder population
    • Functionally distinct requirements
    • Optimize each repository to the needs of it’s intended stakeholder population
    • DDM Registry
    • DDM Evidence
    • Impact Rating
    • Primary Stakeholder: District Administration
    • Purpose: Manage DDMs definition across departments and academic years
    • Key Users: Department and Central Administrators
    • Function: Enter and Maintain DDMs by Acad. Year
    • Expected System: Access Database (newly created)
    • Primary Stakeholder: Individual Educator
    • Purpose: Support broad spectrum of needs
    • Key Users: Teachers, Specialists
    • Function: Capture Evidence of Student Progress aligned with department’s DDM definition
    • Expected System: Personal files (e.g. SS, OneNote)
    • Primary Stakeholder: DESE Reporting
    • Purpose: Store annual rating for each educator
    • Key Users: Educator Evaluators,
    • Function: Enter Annual Educator Rating
    • Expected System: Baseline Edge (custom field)
  12. Technical Section

    Slide 12 - Technical Section

  13. Access 2013 Application Model

    Slide 13 - Access 2013 Application Model

    • http://msdn.microsoft.com/en-us/library/office/jj250134(v=office.15).aspx#ac15_WhatsNew_NewAppModel
    • Front End:SharePoint 2013
    • authentication,
    • authorization,
    • and security for Access 2013 apps
    • Back-end: SQL 2012
    • tables, views, macros, and queries stored ina SQL Server 2012 database
  14. 5 Minute Demo: Access 2013 Demo with DDM Prototype

    Slide 14 - 5 Minute Demo: Access 2013 Demo with DDM Prototype

  15. 3 Minute Demo: DDM Prototype Data Model

    Slide 15 - 3 Minute Demo: DDM Prototype Data Model